Using Key sentence in Letter writing

Using key sentence with extra text to write letter

I think show the key sentence function in the essay writing section. Another way write letter by using key words.  In this unit you learn key sentence with extra text. Once you use extra text the small letter will be became long.

What is key sentence? (See file, need find)

Writing plan 3 >Example 3

WHAT TO DO? In this column you will get italic words, which use as extra text, e.g. on 15th July 2004 G	In this column you will add extra text end of sentence.
3. Write a letter to the Headmaster for sick leave.	You have to add extra text front and end of key sentence. H
That is the key sentence) F	I was absent in the class.
Use extra text on 15th July 2004    E (this is called extra text) add extra text end of the sentence F	I was absent in the class + on 15th July 2007.
Use extra text because I was seriously ill add extra text end of sentence F	I was absent in the class on 15th July 2004 + because I was seriously ill.
Use extra text I went to the hospital. add extra text end of sentence   F	I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital.
Use extra text The doctor gave me strong injection on my chest. add extra text end of sentence F	I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest.
Use extra text Doctor advised me to take rest at least four days more add extra text end of sentence   F	I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more.
Use extra text I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th July. add extra text end of sentence   F Once completed using extra text, use phrase, final sentence and paragraph.	I was absent at the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more. I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th July.
Use phrase                                                               F Go to the page … and choose a phrase With due respect and honour that … Above italic phrase add at the beginning of report   G	With due respect and honour that I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more. I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th July.
Using final sentence What is final sentence? Final sentence called conclusion of report. Go to the page … and choose a final sentence. Your cooperation and help will be highly appreciated regarding this subject. Add above italic final sentence end of report F	With due respect and honour that I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more. I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th July. Your cooperation and help will be highly appreciated regarding this subject.
This is the completed letter/report. F But there is no paragraph in the report, that’s why the report is look terrible and reader will feel boring to read.	With due respect and honour that I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more. I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th July. Your cooperation and help will be highly appreciated regarding this subject.
Use paragraph Copy whole report and use paragraph Remember: before making paragraph think where should you make paragraph? Because paragraph should be related from previous to next one.	With due respect and honour that I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more. I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th Luly. Your cooperation and help will be highly appreciated regarding this subject.
Your report is completed but there is no mentioned your address, receiver’s address, date, ref number, salutation, your signature and your name	Lets use your address, receiver’s address, date, ref number, salutation, your signature and your name: H
Remember: you must put one gap each section one gap F two gaps F one gap F two gaps F two gaps F one gaps F one gap F two gaps F two gaps F  one gap F	Begum Rokeya College Kamal Kachna Rangpur Mania Rosa Villa 22 Central Road Rangpur 10th May 2008 Ref No: Absent Dear Sir / Madam With due respect and honour that I was absent in the class on 15th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more. I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20th Luly. Your cooperation and help will be highly appreciated regarding this subject. Yours sincerely        Arena Arena

Now copy the letter and it looks like letter-2

Begum Rokeya  

21 Kamal Kachna

Rangpur

The Headmaster

Mothijheel government Boys school

Dhaka 1000

Dhaka

10^th May 2008

Ref No: Absent

Dear Sir / Madam

With due respect and honour that I was absent in the class on 15^th July 2004 because I was seriously ill. I went to the hospital. The doctor gave me strong injection on my chest. Doctor advised me to take rest at least four days more.

I am therefore not able to attend at the class till 19 July. If I feel better then I can attend at the class 20^th July.

Your cooperation and help will be highly appreciated regarding this subject.

Yours sincerely

       Arena

Arena

That is the final letter.

Writing plan 4 >Example 4

4. The Headmaster writes a letter to the students to pay fees.	You have to add extra text front and end of key sentence. H
Use key sentence and add extra text to complete your letter. That is the key sentence F	All students must pay fees.
Use extra text before 15 days of exam E (this is called extra text) add extra text end of sentence in the right column F	All students must pay fees + before 15 days of exam
Use extra text  ‘be alert’ add extra text end of sentence in the right column F	All students must be alert pay fees before 15 days of exam
Use extra text This is your responsibility add extra text end of sentence in the right column F	All students must be alert pay fees before 15 days of exam. This is your responsibility
Use extra text If anyone unable to pay fees on the said dateline she/he can’t attend at the exam add extra text end of sentence in the right column F	All students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam
Use conjunction  because add extra text end of the sentence F	All students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because +
Use extra text school governing body don’t allow unpaid candidate add extra text end of the sentence F	All students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate
Use extra text Your cooperation and help will be highly appreciated regarding this subject. add extra text end of the sentence F	Please be informed that all students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate. Your cooperation and help will be highly appreciated regarding this subject.
F Use phrase Go to the page … and choose a phrase Please be inform  that… Add above italic phrase add at the beginning of report    G	Please be informed that all students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate.
Using final sentence Go to the page … and choose a final sentence. If you have any queries and assistance please do not hesitate to contact with us. add final sentence end of report F	Please be informed that all students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate. Your cooperation and help will be highly appreciated regarding this subject. If you have any query and assistance please do not hesitate to contact with us.
This is the completed letter/report. F But there is no paragraph in the report, that’s why the report is look terrible and reader will feel boring to read.	Please be informed that all students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate. Your cooperation and help will be highly appreciated regarding this subject. If you have any query and assistance please do not hesitate to contact with us.
Use paragraph Copy whole report and use paragraph Remember: before making paragraph think where should you make paragraph? Because paragraph should be related from previous to next one.	Please be informed that all students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate. Your cooperation and help will be highly appreciated regarding this subject.  If you have any query and assistance please do not hesitate to contact with us.
Lets go and use, address, date, ref number, salutation, your signature and your name one gap F two gap F one gap F two gap F one gap F one gap F one gap F one gap F two gap F	Habibur Rahman 22 Station Road Rangpur Gangachara High School Gangachara Rangpur 11th June 2008 Ref:  Paying fee All student Please be informed that all students must be alert pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate. Your cooperation and help will be highly appreciated regarding this subject.  If you have any query and assistance please do not hesitate to contact with us. Best Regards M. A. Malek Principal

Now copy the letter and it looks like below:

 Habibur Rahman

22 Station Road

Rangpur

Gangachara High School

Gangachara

Rangpur

11^th June 2008

Ref:  Paying fee

All student 

Please be informed that all students must be alert to pay fees before 15 days of exam. This is your responsibility. If anyone unable to pay fees on the said dateline she/he can’t attend at the exam because school governing body don’t allow unpaid candidate.

Your cooperation and help will be highly appreciated regarding this subject.

 If you have any queries please do not hesitate to contact us.

Best Regards

M. A. Malek</

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Principal

Consideration: Can you consider, it is as a good letter and send to the principal?

Yes, obviously.

Why?

Because the letter is very clear, to the point, polite, concise and easy to understand.